Minutes of the Executive Meeting 14 November 2007.

Gungahlin Community Council Inc
Minutes of Executive Meeting Held 14th November, 2007

Venue: Palmerston Community Centre
President Alan Kerlin chaired the meeting, which commenced at 6.30pm.
Present: John Kelly, Kevin Cox, Janet McKinney, Alan Kerlin, Evelyn Greaves.  (As per Attendance Record)
Apologies: Jonathon Reynolds

Reports:

1. President
There is to be a Design Working Group re the College. GCC has been invited to have representatives. It was proposed that Alan and Janet fill these roles. A draft Concept Plan for the future suburb of Moncrieff is being prepared. There will be a public information session concerning this next Thursday, to be held at Amaroo School.

2. Treasurer
As the position is in a state of change there was no report.

3. Gunsmoke
Janet produced a draft of the redesigned Gunsmoke and has produced a brochure detailing revised advertisement rates. Community and business listings will also be placed on the GCC website.

4. Palmerston Community Centre
Alan Kerlin is presently Acting Manager. A contract for the transfer of the PCC management is currently being drawn up between the GCC and Gungahlin Regional Community Service. There have been many enquiries for bookings over the Christmas period and for 2008. A gardener is being employed to bring the outside up to scratch. New cleaning equipment has been purchased and the carpets are to be cleaned. As per the Audit Report recommendation a Key Register is being compiled.

General Business:

1. John Kelly, Treasurer, has indicated his decision to resign from his current position. This will take immediate effect.

2. Due to the vacancy caused by the resignation of the Treasurer there was a need for some Executive restructure. Under the terms of the GCC Constitution this was possible at this meeting.

12. Membership of the Executive Committee
(5) In the event of a vacancy in the membership of the Executive Committee, the committee may appoint a member of the Council to fill the vacancy. The member so appointed shall hold office, subject to these rules, for such period as the Executive Committee may determine, not being longer than the close of the Annual General meeting following the date of the appointment.

It was then proposed that new appointments would be –
Treasurer:  Evelyn Greaves
Secretary:  John Kelly
These were passed on the Motion of Alan Kerlin and Kevin Cox.

3. Cheque Accounts.
Authorised signatories for the Council’s two cheque accounts, Council and Hall, are to be
Alan Kerlin                     President
Jonathon Reynolds        Vice President
John Kelly                      Secretary
Evelyn Greaves             Treasurer
Any two of the above authorised signatories are needed to operate on the accounts.

4. NetBank Access
Authorisation for NetBank access, for the purpose of downloading statements, was given to the following –
John Kelly              Secretary, and
Evelyn Greaves     Treasurer

The meeting concluded at 7.30pm.